Importing attendees into a Corporate Event is a fast and reliable way to add guest lists, employee groups, VIPs, partners, or other invitation groups to your event.
NOVOTIX automatically recognises and maps most spreadsheet columns for you. This means the column order in your Excel file does not matter—the platform identifies the information based on the column headers and guides you through anything that needs attention.
Watch the video above for the complete walkthrough, or follow the steps below.
Open the relevant event and navigate to:
Events → [Event] → Attendees → Import
This opens the attendee import flow, where you can upload your attendee list and review the information before it is added to the event.
Select the file containing the attendees you want to import and follow the import flow.
Your spreadsheet can contain the attendee information in the order that makes most sense for your organisation. You do not need to rearrange columns before uploading; NOVOTIX automatically recognises and maps the majority of standard fields.
For example, the platform can recognise attendee details such as names, email addresses, company information, and other registration data.
After uploading the file, NOVOTIX displays the detected columns and their mapped attendee fields. We only display what is found from the spreadsheet.
Most fields are mapped automatically, making the process quick even for larger attendee lists. Simply review the suggested mapping to make sure it matches your data.
Sometimes a column cannot be recognised with complete certainty. In that case, you can easily correct the mapping yourself by selecting the appropriate field. For example, a column containing a job title may need to be manually mapped to Job title.
This gives you the convenience of automatic mapping while keeping full control over the final result.
NOVOTIX also helps keep attendee data consistent and professional.
During the import, the platform automatically applies relevant formatting corrections. For example, attendee names are formatted with capital letters, and company names are formatted consistently when this information is included in the import.
This means your attendee overview stays clean and presentable, without having to correct every entry manually after importing.
The import flow includes duplicate options to help you manage attendees who may already exist in the event.
Use these options to decide how NOVOTIX should handle matching records. This is particularly useful when you are importing an updated guest list or when you want to correct existing attendee information through a new import.
Review the duplicate settings carefully before completing the import, so that the correct attendee records are added or updated.
Once the columns have been mapped and the duplicate settings have been reviewed, continue through the remaining import steps to complete the process.
NOVOTIX then adds the attendees to the selected Corporate Event. You can return to the Attendees overview afterwards to review the imported list and make any further adjustments where needed.